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Media Embeds in Worksheets and Elsewhere

It can be nice to offer your client assignments that are in essence self-contained lessons, where in learning materials are presented right in line with the questions or tasks to work through.  Say, for example, you want them to watch a video on the coaching platform and, as they do, answer some questions about that video.

This scenario calls for a Worksheet Template with embedded media.  Let’s take a look at how this works inside the CoachAccountable coaching management platform.

When creating a Worksheet you’ll find the Embed Media button in the WYSIWYG toolbar, forth in from the right:

How to embed video in CoachAccountable Worksheets

It’s a video-like icon, but don’t let that fool you: you can embed audio as well.

Give it a click and you’ll be presented with options for specifying the media you wish to embed:

Choose an embeddable file for your Worksheet.

Choose from your library (if you have any embeds there) or specify a new one.

If you have any embeddable media within your Library Files you’ll be able to choose from there.  Otherwise you can specify some other embeddable media by pasting in the link or embed code, just like elsewhere in the system.

Note the “Caption” field here: this is so that CoachAccountable can give a fallback link to the media for when <iframe> embeds aren’t allowed (most email providers for example strip out HTML <iframes> entirely, so a link with the caption you specify is a nice way to make the Worksheet be more complete in that context).  If you’d rather the system NOT provide a link to the media file outside of your CA coaching dashboard, just leave the caption blank.

Once inserted the embeddable media shows up in your Worksheet just like anything else, and you can build a Worksheet around it, like in this example:

Building a video Worksheet with questions.

Note the call out to a specific time in the video–the video being right there let’s your clients easily go there to answer the question.

Your client’s experience of filling out a Worksheet with embedded media is just how you would expect it: the media is there and they can easily access it while answering the questions:

Client view of a Worksheet with video.

You should try filling out a worksheet with this song playing as you do, it’s kinda nice!

Supported Media Embeds

From where can you embed media?  CoachAccountable recognizes and supports most of the major video and audio hosting sites, and even a few that are a little more niche:


  • YouTube
  • Vimeo
  • Loom
  • Wistia
  • Viddler
  • TED
  • educreations
  • Cubby
  • LibSyn
  • Spotlighr
  • Viloud


  • Soundcloud
  • Audio Acrobat
  • Clyp

Have your media hosted with some other service and you want CoachAccountable to support it?  Let me know!

Beyond Worksheets

Embedded media is a nice and natural fit for Worksheets, but you can add such media to other places as well.  Session Notes, Journal Entries and Whiteboards all support embedded media.  You can even add it to Messages sent through the system, but since those are primarily a conduit for email, that might be a bit futile due to the aforementioned tendency of email providers to strip out such content.


Searching for an online coaching platform that lets you use all your wisdom AND pre-made media? You’ve found it. Sign up now and explore!


  1. I am a very very happy bunny indeed now John. :-)

    September 29, 2016 @ 8:04 pm

  2. Susan

    Great work John, looking forward to using this tool :-)

    September 30, 2016 @ 7:55 am

  3. Miranda Walichowski

    Wow, John is there anything CA is not going to be able to do! This is fantastic.

    October 5, 2016 @ 6:26 am

  4. John

    Aw, thanks all!

    Miranda, that’s a good question! While my ego likes to think that on a long enough timescale I may as well add EVERYTHING that would be good and useful to make coaching more awesome, there’ll always probably a FEW things wanted that CA just doesn’t do. :)

    Still, I am very much enjoying making continued improvements to the platform, and delight in hearing from you guys that these are indeed difference-making additions!

    October 5, 2016 @ 12:35 pm

  5. Janece

    Awesome, John! Videos in client worksheets is Exactly what I need! WHOOT!!

    October 24, 2016 @ 10:11 am